BARTON COMMUNITIES

Executive Director, Resident Engagement & Non-Profit Services

(REVISED: 03-22-2023)

 

BARTON COMMUNITIES’ SUMMARY:

Barton Communities mission is to enable independence and dignity for older adults by providing affordable, well-managed housing, social supports, and services.  With a vision of premier affordable housing communities where older adults thrive.  The newly rebranded Barton Communities has been providing these services since the 1960’s with the creation of non-profit organizations dedicated to affordable housing, older adult services and activities.  In addition, Barton Communities runs a for-profit management and development company to expand the reach of its affordable housing portfolio and other relevant lines of business.  Barton Communities owns or manages 6 affordable housing campuses totaling 1034 units. Barton Communities has a large activities center located on the ground floor of the Westerly Apartment campus. 

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POSITION SUMMARY:

Responsible for overall planning and implementation of life enriching programs and events that provide socialization opportunities, fitness and wellness activities and educational and recreational programming that are based on the needs and preferences of the residents living within Barton Communities and the general older adult public.  This work will be done by overseeing our Service Coordination programming and the Barton Communities Activities Center. 

 

EDUCATION and/or EXPERIENCE: 

• 4-year college degree in social work, sociology, non-profit management, or related field.

• Licensed Social Worker (LSW), LISW preferred but not required.

• Organized.  Compassionate.  Energetic.  Great communication and interpersonal skills.  Comfortable with public speaking.

• Financial & administrative knowledge and skills required.  

• High level of computer experience with a focus on Microsoft Office 365.

• Grant Writing, Fundraising & Fund Development

 

REPORTS TO:  President/CEO

 

SUPERVISION: Activities Coordinator, Fund Development Coordinator; Volunteers; Activity Center Drivers; Kitchen staff; Service Coordinators (all are Licensed Social Workers)

 

MAJOR RESPONSIBILITIES

• RESIDENT ENGAGEMENT AND CORES CERTIFICATION

  • Service Coordination Oversite

    • This role is responsible for the supervision of multiple resident service coordinators providing services to older adults in affordable housing properties. 

      • Barton Communities has 8 current HUD funded services coordinator grants and employs 8 licensed social workers. 

    • This role is responsible for the maintenance and development of collaborative relationships with outside services to bring robust and relevant programming to Barton Community properties. 

    • Facilitate effective working relationships between resident services and property management staff. 

    • Assist in the development of pilot programs and related tools and outcome measurement to expand program offerings to meet identified resident needs. 

    • Provide input in the development of resident services budgets and responsible for monitoring budgets and reporting on variances. 

    • Locate, develop, and maintain networks and partnership with relevant stakeholder’s service providers, community organization, business and educational institutions and assist resident services staff to do the same.

  • CORES Certification Oversite

    • Certified Organization for Resident Engagement & Services is an immediate goal of Barton Communities.  This position will work in collaboration with the CEO to ensure final certification and maintenance of this certification. 

    • This position will be directly responsible for metrics and reporting associated with maintaining CORES certification.  This includes maintaining the framework for resident services coordination as outlined by CORES[1]. 

    • In collaboration with CEO and Business Development Manager, Implementation of a Barton Communities third party Service Coordination program that can be offered to affordable housing providers who lack their own service coordination capabilities in addition to partnering with affordable housing developers looking to benefit from the enhanced resident services pathway[2]. 

  • Strategic Plan Implementation

    • In collaboration with CEO and other relevant staff and board implement and track progress of the most recent Barton Communities 5-year strategic plan (2021-2026)

    • Oversee the growth of the Barton Communities Activity Center into the entire Barton Communities affordable housing portfolio by creating and executing activity services agreements with existing and future partners.

• OVERSITE OF ACTIVITY CENTER DAILY OPERATIONS

  • Financial Oversight

    • Of all activity center shops including daily operations, financial controls (POS Systems via Toast) and inventory.

    • Submit daily point of sales system reports for each shop to the accounting department and ensure monthly reconciliations with accounting software.

    • Create monthly financial and administrative reporting that will be submitted to CEO.

    • Create yearly budgets with CEO to be approved by Board of Directors.

    • Oversite of HUD Service Coordinator Grant programming

  • Event Planning

    • Prepare annual calendar of activities and update schedule monthly with an eye for the budgeting and administrative aspects of the planning.

    • Coordinate events with Westerly management, Lakewood’s Office on Aging & volunteers.

    • Cross train for all aspects of Center activities

  • Activity Center Space Management

    • Ensure property utilization of Activity Center spaces through strategic planning partnerships. 

    • Spaces include: 125 seat auditorium, Wellness Clinic, Salon/Barber shop, Health Clinic, Book Nook, Restaurant and Kitchen space, Library, Corner Store, Hodge Podge resale shop, green house, community room, fitness center and conference room. 

  • Volunteer Coordination

    • Develop and implement a volunteer recruiting program.

    • Coordinate volunteer activities directly related to operations and administrative requirements.

    • Coordinate volunteer recognition activities.

  • Fundraising

    • Conduct an Annual Campaign in direct collaboration with CEO.

    • Coordinate several large fundraising events in a calendar year.

    • Explore new opportunities for increasing shops and services’ revenue.

    • Create an annual foundational calendar to help guide the submittal of funding requests on a yearly basis.

    • Grant writing

• PHYSICAL DEMANDS & ENVIRONMENTAL CONDITIONS

  • General office environment.  High level of fast paced activity involved in working on several projects simultaneously. Must be able to lift, move, setup and take down tables, furniture, and event displays. 

  • Contribute to positive and effective teamwork environment with colleagues.

  • Must have reliable automobile transportations and a valid Ohio Driver’s license and vehicle insurance.

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*Other duties as assigned periodically and in collaboration with CEO

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[1] https://coresonline.org/certification

[2] https://multifamily.fanniemae.com/financing-options/specialty-financing/healthy-housing-rewards

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